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VA » Office of Construction & Facilities Management » Lease Acquisition and Management Policies and Procedures

Office of Construction & Facilities Management

Lease Acquisition and Management Policies and Procedures

Overview

VA’s Office of Construction and Facilities Management’s (CFM) Office of Real Property (ORP) is the dedicated office within VA responsible for issuing policies and procedures for VA’s leasing program. VA's leasing professionals are required to comply with CFM ORP's issued policies, VA Directives, General Services Administration (GSA) Public Building Services Leasing Desk Guide (LDG), GSA's Acquisition Manual (GSAM), and Federal Acquisition Regulation (FAR) as applicable to real property leases. VA has supplemented GSA's LDG with VA's Supplement to GSA's LDG.

In the event policy or other guidance issued by any other VA organization pertaining to real property lease acquisitions conflicts with policy or guidance issued by CFM ORP, CFM ORP policy/guidance shall control.

The tables below list CFM ORP Enterprise-Wide Real Property Lease Acquisition and Management Policies and Directives to be adhered to by VA's leasing professionals.

Topic

U.S. Department of Veteran Affairs Supplement to the General Services Administration Leasing Desk Guide

Lease Acquisition and Management Directives

Number	Topic	Effective Date
Directive 7815	VA Directive 7815	1/20/2012

Lease Acquisition and Management Real Property Policy Memorandums

Number	Topic	Effective Date
RPPM 2018-04	Award of Build-to-Suit Lease Contract	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
RPPM 2018-05	Quantification of Space & Form of Advertisement	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
RPPM 2018-06	Adoption of GSA's Leasing Desk Guide - VA Supplement to the LDG	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
RPPM 2018-10	Clarification on Leasing Policy Authority	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
RPPM 2018-13	Determining Bona Fide Need for Activation Items in Leasing	5/10/2018
	Lease Procurements and Delegation of Authority from GSA	RESCINDED BY CFM Policy Memorandum 003C-2023-02
OCFM RPPM 2021-01	Interim Digital Signature Policy for Real Property Lease Documents	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
OCFM RPPM 2021-02	Clarification Regarding VA Draft Handbook 7815	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
OCFM RPPM 2021-05	Real Property Lease Actions Reporting Requirements	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
OCFM RPPM 2021-07	VA Rule of Two and Lease Business Size Requirements Capabilities Statement Final FY2016 Small Business Procurement Review Program Policy	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
OCFM RPPM 2022-01	VA Leasing Certification Program (VALCP) Policy CFM ORP LCOWB Warrant Request Procedure CFM ORP LCOWB Warrant Termination Procedure	RESCINDED BY OCFM RPPM 2024-04
OCFM RPPM 2022-03	Implementation of EO 14042 10-28-2021 Preliminary Injunction Related to EO 14042 for Federal Contractors 12-20-2021	RESCINDED BY OCFM RPPM 2023-05
OCFM RPPM 2022-05	Clarification Regarding LA-FY17-03 Green Building Certification 07.07.2022 with Attachments	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
OCFM RPPM 2022-07	Submitting a Request for Land and Leasing Actions to Office of Real Property	RESCINDED BY OCFM RPPM 2023-03
OCFM RPPM 2022-08	Rescission of OCFM RPPM 2021-06 7-6-2022	RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09
OCFM RPPM 2023-03	Submitting a Request for Land and Leasing Actions to ORP	8/28/2023
OCFM RPPM 2023-05	Rescission Notice: OCFM RPPM 2022-03 Implementation of Executive Order 14042, Ensuring Adequate COVID Safety Protocols of Federal Contractors	8/28/2023
OCFM RPPM 2024-01	VA Real Property Leasing Acquisition Regulations and Policies	3/24/2024
OFCM RPPM 2024-02	HCA Review and Approval Process Policy	5/16/2024
	Interagency Security Committee Risk Evaluation Policy for All Delegated Leases VA Lease Security FSL I VA Lease Security FSL II VA Lease Security FSL III VA Lease Security FSL IV	5/20/2021
CFM PM 003C-2024-08	Real Property Lease Protest Procedures	5/2/2024
OCFM RPPM 2024-03	Leasing Official File Policy	6/11/2024
OCFM RPPM 2024-04	VA Leasing Certification Program (VALCP) Policy	9/4/2024

Lease Acquisition and Management VA-Wide Policy Alerts

Number	Topic	Effective Date
OCFM ORP VA-Wide Leasing Policy Alert 2023-01	Prospectuses for Alterations in Leased Space	SUPERSEDED by the VA Supplement to the GSA Leasing Desk Guide
OCFM ORP VA-Wide Leasing Policy Alert 2023-02	Updated academic affiliates JOTFOC template for non-competitive lease procurements as authorized under 38 U.S.C. § 8103(h) and updated Lack of Competition – Memo to File, including academic affiliates option	12/15/2022
OCFM ORP VA-Wide Leasing Policy Alert 2023-03	Interim Updates to OCFM RPPM 2021-07 VA Rule of Two and Lease Business Size Requirements	SUPERSEDED by the VA Supplement to the GSA Leasing Desk Guide
OCFM ORP VA-Wide Leasing Policy Alert 2023-04	Class Deviation from GSAM for Lease Amendment and Total Lease Contract Value Definitions Class Deviation from GSAM 501.603-1(a) ATCH 1- Class Deviation from GSAM 501.603-1(a)	SUPERSEDED by the VA Supplement to the GSA Leasing Desk Guide
OCFM ORP VA-Wide Leasing Policy Alert 2023-05	VA Specific Instructions for GSA's Leasing Alerts LA-23-05, LA-23-06 and Acquisition Letter AL MV-2023-06	RESCINDED by OCFM ORP VA-Wide Real Property Policy Alert 2025-01
OCFM ORP VA-Wide Leasing Policy Alert 2023-06	VA Specific Instructions for Annual Funding Lease Amendments for FY24 SFFAS 54 Compliance	9/29/2023
OCFM ORP VA-Wide Leasing Policy Alert 2024-01	VA Specific Instructions for GSA's Leasing Alert LA-23-07 - Revision to Solicitation Provisions and General Clauses (GSA Templates 3516 3516A 3517A and 3517B)	12/28/2023
OCFM ORP VA-Wide Leasing Policy Alert 2024-02	VA Specific Instructions for GSA's Leasing Alert LA-23-08 - Electric Vehicle Supply Equipment	12/28/2023
OCFM ORP VA-Wide Leasing Policy Alert 2024-03	VA Specific Instructions for GSAM Threshold Changes to Lease Acquisition Plans and Justifications	12/28/2023
OCFM ORP VA-Wide Leasing Policy Alert 2024-04	VA Specific Instruction for GSA Form 3410 Update	RESCINDED BY OCFM RPPM 2024-04
OCFM ORP VA-Wide Leasing Policy Alert 2024-05	VA Facility Security Level (FSL) I-IV Level of Protection Templates VA Lease Security FSL I VA Lease Security FSL II VA Lease Security FSL III VA Lease Security FSL IV	RESCINDED BY OCFM ORP VA-WIDE REAL PROPERTY POLICY ALERT 2025-02
OCFM ORP VA-Wide Leasing Policy Alert 2024-06	VA Specific Instruction for GSA ‘s Leasing Alert LA-24-01 - Notification of Leasing Policy Updates Related to Expired or Obsolete Policy	1/31/2024
OCFM ORP VA-Wide Leasing Policy Alert 2024-07	Reporting Novation and Change of Name Agreements for Real Property Leases	3/29/2024
OCFM ORP VA-Wide Leasing Policy Alert 2024-08	GSA Leasing Alert (LA) LA-24-02 - Updated Guidance on Renewal Options Added Post-Award	5/3/2024
OCFM ORP VA-Wide Leasing Policy Alert 2024-09	Department of Veterans Affairs Supplement to the GSA Leasing Desk Guide	5/20/2024
OCFM ORP VA-Wide Leasing Policy Alert 2024-10	VA Specific Instructions for Annual Funding Actions, Lease Templates and Reporting Requirements	6/27/2024
OCFM ORP VA-Wide Real Property Policy Alert 2025-01	VA Specific Instructions for GSA's Leasing Alert (LA) LA-24-03 Revision to Request for Lease Proposal (RLP) and Lease Templates	10/1/2024
OCFM ORP VA-Wide Real Property Policy Alert 2025-02	VA Specific Instructions for GSA's and VA's Updated Templates - Present Value Analysis (PVA) worksheet, Tenant Improvements Cost Summary (TICS), Security Unit Price Lists (SecUP), and VA Security Requirements for Facility Security Level (FSL) I-IV Present Value Analysis (PVA) Worksheet Tenant Improvement Cost Summary (TICS) Table Security Unit Price List FSL II Security Unit Price List FSL III Security Unit Price List FSL IV VA Security Requirements FSL I VA Security Requirements FSL II VA Security Requirements FSL III VA Security Requirements FSL IV	11/18/2024
OCFM ORP VA-Wide Real Property Policy Alert 2025-03	Exception to Policy for iFAMS Funded Lease Awards	11/18/2024

PACT Act Guidance

Number	Topic	Effective Date
	PACT Act Messaging Presentation
	ORP PACT Act Lease Specific Fact Sheet
OCFM ORP VA-Wide Leasing Policy Alert 2023-02	JOTFOC and Lack of Competition Templates	12/15/2022
	JOTFOC Template - 38 U.S.C. § 8103(h)	12/15/2022
	Lack of Competition - Memo to File (SLAT Leases)	12/15/2022
	CFM ORP Academic Affiliate Lease Contract Process
	VA Partnerships Academic Affiliate Brief
	Non-Prospectus Level VA Academic Affiliate (AA) or Covered Entities (CE) Sole Source Lease Acquisition Process
	Affiliate Info Sheet

Additional Resources

VA Directives and Handbooks are included for convenience. The Department of Veterans Affairs Directives web site is VA Publications.

VA Administrations and Staff Offices should submit VA real property acquisition or procurement policy questions to CFM’s Office of Real Property (ORP), Policy and Programs at VACO003C7APolicyandProgramsTeam@va.gov.

This page is managed and maintained by VA's CFM ORP Policy and Programs Division (PnP). Please email VACO003C7APolicyandProgramsTeam@va.gov if you have any questions or issues with the site.

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