Office of Construction & Facilities Management
Lease Acquisition and Management Policies and Procedures
Overview
VA’s Office of Construction and Facilities Management’s (CFM) Office of Real Property (ORP) is the dedicated office within VA responsible for issuing policies and procedures for VA’s leasing program. VA's leasing professionals are required to comply with CFM ORP's issued policies, VA Directives, General Services Administration (GSA) Public Building Services Leasing Desk Guide (LDG), GSA's Acquisition Manual (GSAM), and Federal Acquisition Regulation (FAR) as applicable to real property leases. VA has supplemented GSA's LDG with VA's Supplement to GSA's LDG.
In the event policy or other guidance issued by any other VA organization pertaining to real property lease acquisitions conflicts with policy or guidance issued by CFM ORP, CFM ORP policy/guidance shall control.
The tables below list CFM-ORP Enterprise-Wide Real Property Lease Acquisition and Management Policies and Directives to be adhered to by VA's leasing professionals.
Topic |
U.S. Department of Veteran Affairs Supplement to the General Services Administration Leasing Desk Guide |
Lease Acquisition and Management Directives
Number |
Topic |
Effective Date |
Directive 7815 |
1/20/2012 |
Lease Acquisition and Management Real Property Policy Memorandums
Number |
Topic |
Effective Date |
RPPM 2018-04 |
Award of Build-to-Suit Lease Contract |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
RPPM 2018-05 |
Quantification of Space & Form of Advertisement |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
RPPM 2018-06 |
Adoption of GSA's Leasing Desk Guide - VA Supplement to the LDG |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
RPPM 2018-10 |
Clarification on Leasing Policy Authority |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
RPPM 2018-13 |
5/10/2018 |
|
|
Lease Procurements and Delegation of Authority from GSA |
RESCINDED BY CFM Policy Memorandum 003C-2023-02 |
OCFM RPPM 2021-01 |
Interim Digital Signature Policy for Real Property Lease Documents |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
OCFM RPPM 2021-02 |
Clarification Regarding VA Draft Handbook 7815 |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
OCFM RPPM 2021-05 |
Real Property Lease Actions Reporting Requirements |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
OCFM RPPM 2021-07 |
VA Rule of Two and Lease Business Size Requirements
|
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
OCFM RPPM 2022-01 |
VA Leasing Certification Program (VALCP) Policy
|
RESCINDED BY OCFM RPPM 2024-04 |
OCFM RPPM 2022-03 |
Implementation of EO 14042 10-28-2021
|
RESCINDED BY OCFM RPPM 2023-05 |
OCFM RPPM 2022-05 |
Clarification Regarding LA-FY17-03 Green Building Certification 07.07.2022 with Attachments |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
OCFM RPPM 2022-07 |
Submitting a Request for Land and Leasing Actions to Office of Real Property |
RESCINDED BY OCFM RPPM 2023-03 |
OCFM RPPM 2022-08 |
Rescission of OCFM RPPM 2021-06 7-6-2022 |
RESCINDED BY OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
OCFM RPPM 2023-03 |
8/28/2023 |
|
OCFM RPPM 2023-05 |
8/28/2023 |
|
OCFM RPPM 2024-01 |
VA Real Property Leasing Acquisition Regulations and Policies |
3/24/2024 |
OFCM RPPM 2024-02 |
5/16/2024 |
|
|
Interagency Security Committee Risk Evaluation Policy for All Delegated Leases |
5/20/2021 |
CFM PM 003C-2024-08 |
5/2/2024 |
|
OCFM RPPM 2024-03 |
6/11/2024 |
|
OCFM RPPM 2024-04 |
9/4/2024 |
Lease Acquisition and Management VA-Wide Leasing Policy Alerts
Number |
Topic |
Effective Date |
OCFM ORP VA-Wide Leasing Policy Alert 2023-01 |
Prospectuses for Alterations in Leased Space |
SUPERSEDED by the VA Supplement to the GSA Leasing Desk Guide |
OCFM ORP VA-Wide Leasing Policy Alert 2023-02 |
12/15/2022 |
|
OCFM ORP VA-Wide Leasing Policy Alert 2023-03 |
Interim Updates to OCFM RPPM 2021-07 VA Rule of Two and Lease Business Size Requirements |
SUPERSEDED by the VA Supplement to the GSA Leasing Desk Guide |
OCFM ORP VA-Wide Leasing Policy Alert 2023-04 |
Class Deviation from GSAM for Lease Amendment and Total Lease Contract Value Definitions
|
SUPERSEDED by the VA Supplement to the GSA Leasing Desk Guide |
OCFM ORP VA-Wide Leasing Policy Alert 2023-05 |
9/29/2023 |
|
OCFM ORP VA-Wide Leasing Policy Alert 2023-06 |
VA Specific Instructions for Annual Funding Lease Amendments for FY24 SFFAS 54 Compliance |
9/29/2023 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-01 |
12/28/2023 |
|
OCFM ORP VA-Wide Leasing Policy Alert 2024-02 |
VA Specific Instructions for GSA's Leasing Alert LA-23-08 - Electric Vehicle Supply Equipment |
12/28/2023 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-03 |
VA Specific Instructions for GSAM Threshold Changes to Lease Acquisition Plans and Justifications |
12/28/2023 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-04 |
VA Specific Instruction for GSA Form 3410 Update |
RESCINDED BY OCFM RPPM 2024-04 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-05 |
VA Facility Security Level (FSL) I-IV Level of Protection Templates |
2/1/2024 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-06 |
1/31/2024 |
|
OCFM ORP VA-Wide Leasing Policy Alert 2024-07 |
Reporting Novation and Change of Name Agreements for Real Property Leases |
3/29/2024 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-08 |
GSA Leasing Alert (LA) LA-24-02 - Updated Guidance on Renewal Options Added Post-Award |
5/3/2024 |
OCFM ORP VA-Wide Leasing Policy Alert 2024-09 |
Department of Veterans Affairs Supplement to the GSA Leasing Desk Guide |
5/20/2024 |
OCFM VA-Wide Leasing Policy Alert 2024-10 |
VA Specific Instructions for Annual Funding Actions, Lease Templates and Reporting Requirements |
6/27/2024 |
PACT Act Guidance
Number |
Topic |
Effective Date |
|
|
|
|
|
|
OCFM ORP VA-Wide Leasing Policy Alert 2023-02 |
12/15/2022 |
|
12/15/2022 |
||
12/15/2022 |
||
Additional Resources
- PBS GREX - MFA (gsa.gov)
- GSAM Part 570 - Acquiring Leasehold Interests in Real Property
- GSA Leasing Policy and Leasing Desk Guide Site
VA Directives and Handbooks are included for convenience. The Department of Veterans Affairs Directives web site is VA Publications.
VA Administrations and Staff Offices should submit VA real property acquisition or procurement policy questions to CFM’s Office of Real Property (ORP), Policy and Programs at VACO003C7APolicyandProgramsTeam@va.gov.
This page is managed and maintained by VA's CFM ORP Policy and Programs Division (PnP) please email VACO003C7APolicyandProgramsTeam@va.gov if you have any questions or issues with the site.